EASE Evaluation Committee (EEC)

Overview

The EEC is an apex body of the institute which is headed by the Controller of Examinations (CE) and shall be facilitated by three sections: Examination, Record Maintenance and Administration. The main function of this committee is to administer the examinations, publish results and award certificates/report cards (provided by the school) to the students who pass the final examinations. Keeping the record of each exam and issue related to the examination is also the responsibilities of this committee.

Objective

To administer Internal and External Assessments and manage all related work as per school notifications and ordinance.

Roles and Responsibilities

• The Evaluation Committee shall announce the commencement of the assessment and prepare relevant time table for each one.
• The EEC also issues the timetable to the students along with the portion details.
• The Evaluation Committee shall make the Block and Seating Arrangement and display them on the Notice Board in each class.
• The EEC shall prepare and display an overall Supervision Duty Roster as well as Daily Supervision Duty List on the Staff Notice Board.
• The EEC shall also make arrangement for adequate stationery like answer sheets, drawing sheets, charts, graph paper, drawing boards, trays, threads etc.
• The EEC shall prepare and print sufficient number of hall tickets for each assessment and put up notice inviting students to collect them from the class teacher concerned.
• Adequate Daily Attendance Sheet template and Face sheet for each bundle of Answer scripts for each class must be prepared.
• The Committee shall hold a pre-exam meeting to brief the members of faculty with regard to the examination procedures, administration of the test, and the role and responsibilities of each member.
• The committee should collect the Question Paper for each assessment from the Subject HODs/Coordinator concerned and got them printed sufficiently prior to each assessment.
• The CE shall ensure that the paper valuation is completed on time and the same be sent to the school for Necessary Approval within 4 days from the date of the last examination date.
• The CE shall also ensure the results are published on time and report cards are generated accordingly.
• Under the guidance of the CE, the Exam Cell shall analyze the exam results and the same shall be verified by the HODs concerned. After due verification, copies of the result analysis shall be sent to the Principal.